F Squared Ltd provides consultancy services to organisations in the private, public and third sectors. We do our best to respect your right privacy and protect your personal information. This is a summary of what F Squared does with your information to run its business.

 

The information we use and where we get it from

If we have worked for you or your company previously (either directly or as part of a wider team) or had reason to contact you about business-related matters, we will have collected personal information, so we can stay in touch about business matters. This information typically includes your name, job role, business email address and business-related telephone numbers.

 

If you are an F Squared employee, we keep personal information related to your employment and to comply with our policies and the law.

 

Sharing your information

F Squared does not share any personal information with any other organisations or persons not employed by us.

 

Your rights

You have legal rights to control what we do with your information. For example, you can ask for a copy of the information we hold, correct it and update it and ask us to delete it. Please contact enquiries@fsquaredltd.com to make any requests. If you’re not happy the way we deal with your request you can complain to us at the same email address or contact the Information Commissioner’s Office, https://ico.org.uk/global/contact-us/.

 

How we use your information

If we have worked for you or your company previously (either directly or as part of a wider team) or had reason to contact you about business-related matters, we only use your information to contact you about business matters, including occasional marketing emails about F Squared’s services or subjects we think might be of interest to you about our industry. We do not market any other organisations’ goods or services to you.

 

If you are an employee, we use your personal information to stay in touch with you about your employment and related matters and to comply with F Squared’s policies and the law.

 

How long we keep your information

If we have worked for you or your company previously (either directly or as part of a wider team) or had reason to contact you about business-related matters, we will keep your information as long as is necessary to stay in touch with you about business matters, unless you request us to delete it sooner or we are legally required to keep it longer (e.g. due to a court order).

 

If you are an employee, we will keep your personal information for ten years after you have left employment with F Squared unless you request us to delete/ destroy it sooner or we are legally required to keep it longer (e.g. due to a court order or compliance with the law).

 

Security

If we have worked for you or your company previously (either directly or as part of a wider team) or had reason to contact you about business-related matters, we keep your details on a password-protected database online, using Microsoft’s SharePoint service, which is only accessible by persons directly employed by F Squared Ltd.

 

If you are an F Squared employee, we keep your personal details:

 

 • On a password-protected database online, using Microsoft’s SharePoint service, which is only accessible   by authorised persons directly employed by F Squared Ltd

 • In secure key-operated filing cabinet, which is only accessible by authorised persons directly employed by F Squared Ltd